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Accounting Integration



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Email & Fax Delivery for Microsoft Dynamics AX (Axapta)

AX 2012 R3 Ready! Automate your Email, Fax and Printing of Invoices, Statements, Quotes, Orders, PO's, AP/HR EFT Remittance, Email/Fax Broadcast, and more...

No modifications to AX required! DocuFire ties perfectly to your Dynamics AX Print Management System making for simple and painless conversion from Paper to Electronic Messaging.  DocuFire adapts to your workflow instantly, we simply capture what you print, and then retrieve the addressing from your Dynamics AX Transactions and Cards in real-time operation.

DocuFire uses the Primary Email Address and Fax Number from your Dynamics AX Customer & Vendor Cards as the Default Recipient. This allows you to manage all your electronic addressing in AX and DocuFire automatically adapts.

DocuFire is ideally suited for both individual and batch printing of invoices, statements, orders, etc. When Batch Printing Invoices (Day End), DocuFire can automatically combine them into a single job.  We then group them by Customer Account for expedited Email and Fax Transmittal. If you process multiple Invoices for the same Customer, you will see the benefits of a happy customer when you send them a single email with all their Invoices vs. sending multiple individual emails. You can also choose by Customer whether to combine all the invoices into a single PDF or individual PDF attachments.

For Account Statements, DocuFire can automatically attach all the outstanding invoice copies listed on the statement and include them in the email, fax or mail correspondence. Thats right, simply print your Account Statement or Overdue Notices run to DocuFire, press Attach Invoices button and voila, no more calls about send me this and that, over! You will experience a dramtic reduction in your AR collections efforts.

Distribution Lists allow you to setup multiple recipients by Customer and Document type. DocuFire can create a permanent distribution list and email, cc, fax and print to as many recipients as required.

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Or call us toll-free at 866-977-1080 or +1 (416) 977-1080 EST

From simple to complex operational requirements, DocuFire can handle your mission critical communications from Dynamics AX (all versions of Dynamics AX are supported);
  • Fastest implementation time (Typically under one hour)
  • Fastest address deployment (Uses existing Dynamics AX Contact Information)
  • Fastest output deployment (Automatically sets output using policy based routing)
  • Fastest forms integration (Uses your existing AX Forms and Print Workflow)
  • Safest accounting integration (Runs outside of Dynamics AX, read-only SQL access)
  • Fastest Fax deployment (Built-in DocuFire Internet Fax and MS Fax support)
  • Easiest to use (Familiar email style user interface, Outlook, etc.)
  • Easiest User Management (Integrated with Windows Active Directory User Accounts)
  • Easiest Enterprise management (Centralized operation, 8 levels of customization)
  • Latest technology (Uses MS SQL and Microsoft .Net Framework)

DocuFire includes support for the following AX modules.
  • Invoicing (Sales order invoice and Free text invoice)
  • Statements (Collection Letter)
  • Quotations
  • Sales Order Confirmations
  • Purchase Orders
  • Vendor: A/P Remittance Advice Details
  • Employee: Payroll Remittance Advice Details
  • Sales Rep: Sales Rep Module
  • Direct Marketing (Email and Fax)

DocuFire Advantage - Fastest address deployment (Uses your existing Dynamics AX Contacts)

DocuFire uses Dynamics AX Customer, Vendor, and Employee Cards, and links to the AX Contact Management sub-system for primary addressing.

Using existing email and fax number addressing from AX (enter data only once) is the objective.  DocuFire eliminates having to setup print management for each Customer and Document.

  • Eliminates over 90% of additional contact management
  • Improves accuracy.

DocuFire minimizes your Total Cost of Ownership by eliminating up 95 percent of added contact management required by alternatives, imagine the hundreds of hours and mistakes you will eliminate over time, we make it easy!


DocuFire Advantage - Fastest output deployment (Automatically sets Output, uses policy based routing)

DocuFire works with the existing Dynamics AX contacts and can set the email, fax, or post output for each account / document automatically.

We call this DocuFire ADMS (Automatic Delivery Method Selection), a policy based output routing method that allows you to preset an Output Preference Order for sending documents.  This technique eliminates most of the initial setup for document addressing and allows you to deploy a simple organizational communications policy.  DocuFire automatically adapts to AX contact data.

DocuFire's ADMS routing architecture eliminates the cost of ownership associated with other solutions that use a static architecture to store document output addressing.  Documents can be automatically routed for the vast majority of your customers, vendors, employees and Sales Reps, this means DocuFire can be up and running in just minutes vs. days, weeks or months. Setting up a thousand (1,000) customers using AX or other solutions could take up to 100 hours to complete whereas DocuFire will save you most of that setup time.

Note, DocuFire can also be configured to bypass automatic routing and preset the output by account / document.  In addition, Distribution lists can be created for an unlimited number of recipients per document and by any combination of email, fax and post.

DocuFire will get you up and running fast and your electronic communication initiative will succeed.

DocuFire Advantage - Fastest forms integration (Uses your existing Dynamics AX Forms and Workflow)

DocuFire adapts to your existing custom business forms automatically.

It is really that simple, no change required, just print your existing forms to the DocuFire VirtuPrint printer and it works.

  • DocuFire virtual printers deploy elegantly with AX Printer sub-system allowing you the flexibility to selectively configure your forms output to DocuFire VirtuPrint devices and seamlessly adapts to the existing AX printing Workflow.
  • DocuFire supports any reporting or forms printing technology from AX, Report Writer, SQL Reporting, Crystal Reports, anything!
  • Some forms automation systems force you to deploy several more technologies to implement, troubleshooting and maintain increasing your Total Cost of Ownership.
  • The built-in AX report generation technology is reliable and proven and supported by Microsoft.
DocuFire works with your existing AX forms, right out of the box, what could be simpler?

DocuFire Advantage - Safest accounting integration (Runs outside of Dynamics AX, read-only SQL access)

DocuFire is a zero footprint implementation meaning that the entire DocuFire solution exists outside of your AX environment and does not modify your Dynamics AX program or database in any way.

  • DocuFire data access to AX data is read-only and this means a safe, effortless and reliable implementation.  AX Contact management control is maintained through AX security and
  • Upgrades to your Dynamics AX system will never be an issue using DocuFire because of the simple way in which DocuFire interfaces with AX data.  Our existing DocuFire Dynamics AX interface works seamlessly with all SQL versions running on SQL 2000, 2005, 2008 and 2012.
  • Installing third party applications that alter your AX environment compromises the stability of AX and potentially complicates upgrades to new releases.
DocuFire's integration to Dynamics AX is safe and effortless.

DocuFire Advantage - Latest technology (Uses MS SQL and latest Microsoft Dot Net development)

DocuFire is written in the latest technology, uses Microsoft SQL Server for its own database, and runs all programs as a Windows Services providing stability, reliability and compatibility for many years to come.

  • DocuFire Server system runs as Windows Services meaning you do not have to have a Windows user logged in order for the program to run.  Some messaging systems  require their server-side application to be run as a Windows program (with a user logged in and the program running as a regular application).
  • Programs running in the Windows User Shell context are subject to frequent crashes, complexities with reboots, security vulnerabilities and reliability issues.
DocuFire's modern architecture and ensures reliable operation.

Can DocuFire process forms automatically?

Yes, DocuFire can be configured to automatically send the document(s) without user intervention, simply press print and the document get sent using your setup defaults.

DocuFire is the number one communications solution for Dynamics AX, you'll be amazed how good this solution is! Call us today for more information +1 (416) 977-1080.