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Microsoft Dynamics GP - Email and Fax Solution

The leading solution for Electronic Invoicing, Statements, Quotes, Orders, PO's, A/P EFT, Payroll EFT, Direct Marketing, Salesperson documents, and more... Automate the conversion from paper to electronic document delivery quick and easy.

Instead of printing your documents to a laser printer, you simply redirect printing your GP forms to the "DocuFire Printer" virtual printer.  Your forms are instantly converted to electronic documents, automatically linked to your Dynamics GP contact data and emailed, faxed and printed using a single solution.  DocuFire can be deployed in minutes and is very user friendly. Try the 30 day free evaluation and see for yourself how easy this really is.


DocuFire automatically supports your custom documents generated from GP Report Writer, Crystal Reports or MS Word Templates.
  • Invoicing (SOP, Invoicing and RM)
  • Statements
  • Quotes
  • Order Confirmations
  • Purchase Orders (POP)
  • A/P Remittance Advice Details
  • Payroll Remittance Advice Details (Human Resources)
  • Sales Rep module
  • Direct Marketing (Email and Fax)


DocuFire delivers the lowest Total cost of ownership (TCO);
  • Fastest implementation time (Typically under one hour)
  • Fastest address deployment (Uses your existing Dynamics GP Contacts)
  • Fastest output deployment (Automatically sets output using policy based routing)
  • Fastest forms integration (Uses your existing Dynamics GP Forms and Workflow)
  • Safest accounting integration (Runs outside of Dynamics GP, read-only SQL access)
  • Fastest Email deployment (Built-in DocuFire SMTP Server, NO MAPI)
  • Fastest Fax deployment (Built-in DocuFire Internet Fax Service, no hardware)
  • Easiest to use (Familiar email style user interface)
  • Easiest user management (Integrated with Windows Active Directory User Accounts)
  • Easiest Enterprise management (Centralized operation, 8 levels of customization)
  • Latest technology (Uses MS SQL and latest Microsoft Dot Net development)


DocuFire Advantage - Fastest address deployment (Uses your existing Dynamics GP Contacts)

DocuFire uses Dynamics GP Customer, Vendor, Employee and Salesperson Cards, and GP's existing Contact Management system for primary addressing.

Using existing contact addressing and having that managed in a single and central place is the objective for DocuFire's contact management design, enter data only once.  With DocuFire, you don't need to setup additional addressing for each Account and Document, we handle it automatically.

  • Other Email/Fax solutions (including GP's own emailing solution) force you to setup and maintain separate document addressing for each account / document significantly increasing work and your Total Cost of Ownership.
  • DocuFire defaults to the existing GP contacts assigned to "Bill To, Statement To, Address ID" for Customers, and "Purchase and Remit To" on the Vendor Card.

DocuFire minimizes your Total Cost of Ownership by eliminating up to 100 percent of the additional contact management, imagine the hundreds or thousands of hours and mistakes you will eliminate over time by using DocuFire.  We really make it easy!

 

DocuFire Advantage - Fastest output deployment (Automatically sets output using policy based routing)

DocuFire works with the existing Dynamics GP contacts and can set the email, fax, or post output for each account / document automatically.

We call this DocuFire ADMS (Automatic Delivery Method Selection), a policy based output routing method that allows you to preset an Output Preference Order for sending documents.  This technique eliminates most of the initial setup for document addressing and allows you to deploy a simple organizational communications policy.  DocuFire automatically adapts to GP contact data.

DocuFire's ADMS routing architecture eliminates the cost of ownership associated with other solutions that use a static architecture to store document output addressing.  Documents can be automatically routed for the vast majority of your customers, vendors, employees and Sales Reps, this means DocuFire can be up and running in just minutes vs. days, weeks or months. Setting up a thousand (1,000) customers using GP or other solutions could take up to 100 hours to complete whereas DocuFire will save you most of that setup time.

Note, DocuFire can also be configured to bypass automatic routing and preset the output by account / document.  In addition, Distribution lists can be created for an unlimited number of recipients per document and by any combination of email, fax and post.

DocuFire will get you up and running fast and your electronic communication initiative will succeed.



DocuFire Advantage - Fastest forms integration (Uses your existing Dynamics GP Forms and Workflow)

DocuFire adapts to your existing custom business forms automatically.

It is really that simple, no change required, just print your existing forms to the DocuFire VirtuPrint printer and it works.

  • DocuFire virtual printers deploy elegantly with GP Named Printer sub-system allowing you the flexibility to selectively configure your forms output to DocuFire VirtuPrint devices and seamlessly adapts to the existing GP printing Workflow.
  • DocuFire supports any reporting or forms printing technology including GP Report Writer, SQL Reporting or Crystal Reports.
  • The built-in GP report generation technology is reliable and proven and supported by Microsoft.
DocuFire works with your existing GP forms, right out of the box, what could be simpler?


DocuFire Advantage - Safest accounting integration (Runs outside of Dynamics GP, read-only SQL access)

DocuFire is a zero footprint implementation meaning that the entire DocuFire solution exists outside of your GP environment and does not modify your Dynamics GP program or database in any way.

  • DocuFire data access to GP data is read-only and this means a safe, effortless and reliable implementation.  GP Contact management control is maintained through GP security and
  • Upgrades to your Dynamics GP system will never be an issue using DocuFire because of the simple way in which DocuFire interfaces with GP data.  Our existing DocuFire Dynamics GP interface works seamlessly with all Great Plains version 7.5 to GP 2016 systems running on all versions of SQL Server.
  • Installing third party applications that alter your GP environment compromises the stability of GP and potentially complicates upgrades to new releases.
DocuFire's integration to Dynamics GP is safe and effortless.


DocuFire Advantage -Fastest Email deployment (Built-in DocuFire SMTP Server, NO MAPI whatsoever)

All DocuFire email messages are routed through the central DocuFire Server SMTP Engine interface.  DocuFire simplifies messaging deployment immensley vs. MAPI and minimized the Total Cost of Ownership.

MAPI is an email technology enables a program to push an email message to a desktop email client such as Outlook, or Outlook Express.  MAPI is buggy, difficult and labor intensive to implement and this technology is utilized by most other messaging solutions, including GP 2010.  IT personnel will appreciate DocuFire's centralized SMTP email messaging interface.
  • DocuFire SMTP Engine will relay email through your existing Exchange, Lotus Notes or ISP SMTP server seamlessly adhering to your organizations anti-virus scanning policy, SPF setup, etc.
  • DocuFire simplifies the implementation of Sender Aliases such as ABC Customer Service "customer.service@abc.com".  This can be a complex undertaking using MAPI profiles and takes just seconds with a simple DocuFire Server preference setting.
  • DocuFire stores all outbox and sent items in a central message repository where-as MAPI based emailing solutions are limited in that outbox and sent items are only stored in the user email client. In addition, the DocuFire message repository tracks all Email, Fax, Post and Print jobs.
  • Troubleshooting MAPI, no problem Microsoft offers seminars for this topic, and thousands of troubleshooting articles and forums are available on the internet.
DocuFire's built-in emailing technology makes deployment effortless and eliminates 99% of email deployment time.


DocuFire Advantage - Latest technology (Uses MS SQL and latest Microsoft Dot Net development)

DocuFire is written in the latest Microsoft.net technology, uses Microsoft SQL Server for its own database, and runs all programs as a Windows Services providing stability, reliability and compatibility for many years to come.

  • Other messaging solutions are written in antiquated technologies that are end of life technologies.
  • DocuFire Server system runs as Windows Services meaning you do not have to have a Windows user logged in order for the program to run.  Other messaging solutions require their server-side application to be run as a Windows program (with a user logged in and the program running as a regular application).
  • Programs running in the Windows User Shell context are subject to frequent crashes, complexities with reboots, security vulnerabilities and are not very reliable.
DocuFire's modern architecture and ensures reliable operation.


Can DocuFire process forms automatically?

Yes, DocuFire can be configured to automatically send the document(s) without user intervention, simply press print and the document get sent using your setup defaults.


DocuFire is the number one communications solution for Dynamics GP, you'll be amazed how good this solution is! Call us today for more information +1 (416) 977-1080.